Reports and analysis
- Automatic reports on all gift card transactions in your business.
- Build your own reports flexibly.
- Tax-compliant reporting across your entire gift card business.
Gift card accounting that documents itself.
Every sale, every partial redemption and every outstanding balance is traceable in gurado. Reports and exports deliver the figures to accounting in the right format.
Why gift cards are a headache for accounting
A gift card sold isn't a completed sale yet. It may be partly redeemed, redeemed at another location, or expire. If you keep gift card accounts by hand, you have to track and record each of these events separately.
gurado records all gift card transactions automatically. You can pull them up any time, build flexible reports and export the data in the format you need. Gift card management shows outstanding balances and partial redemptions at a glance, and your accounting software can connect directly via the API.
100 %of gift card transactions available at any time
0gift card accounts kept by hand
0 %commission on gift cards sold
3.000Businesses that handle their gift card accounting with gurado
What accounting and controlling want to know first
Four questions accounting teams ask before introducing a gift card system.
"Recording partial redemptions properly is manual work for us."
gurado records every partial redemption with date, amount and location and carries the remaining balance forward automatically. The transactions are available in the reports – nobody has to keep a gift card account by hand.
"I never know exactly how much gift card value is still outstanding."
You can see outstanding balances and partial redemptions in the overview at any time. Automatic reports also show expired gift cards and discount codes.
"With several branches, settlement gets complicated."
If a gift card is sold in branch A and redeemed in branch B, gurado settles the amount directly between the locations or cost centers. This also works for members of a marketing association.
"The data has to go into our accounting software."
All data can be exported in a flexible format. A documented API is available for connecting directly to your accounting software.
Three jobs gurado takes over
Different company structures need different kinds of settlement. gurado covers the usual cases.
Partial redemptions and outstanding balances
- Partial redemptions and discounts recorded properly.
- Overview of all outstanding gift card balances.
- Reports on expired gift cards and discount codes.
Settlement and export
- Direct settlement between branches and cost centers.
- Settlement between members of a marketing association.
- Data export in any format, plus an API for your accounting software.
A gift card in accounting
From sale to closing: at every stage, gurado records the data accounting needs.
01
SaleSale and payment
Sold online or in store, the payment runs through integrated payment providers. Every sale is recorded with amount, payment method and point of sale.
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02
RedemptionFull and partial redemption
With a partial redemption, the remaining balance is carried forward automatically. The transaction shows up in the reports right away.
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03
SettlementSettlement between branches and cost centers
If one location sells the gift card and another redeems it, gurado settles the amount directly. This works for multi-location businesses and marketing associations alike.
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04
ClosingReports, export and closing
At month-end or year-end, you export all transactions in the format you need. Outstanding balances and expired gift cards are already shown.
→What wins over your colleagues
Before a gift card system goes live, marketing and IT usually need to be on board.
Marketing / Sales
- Gift cards, discounts and loyalty programs all managed in one place
- Shop and images in your own branding
- Campaign reports down to location level
IT department
- Ready-made plugins, integrations and a documented API
- Hosting in Germany, no installation
- Integrations with POS systems and payment providers
Frequently asked questions about gift card accounting
Accounting, partial redemptions, reports and export.
It depends on the type of gift card and how it's redeemed. gurado gives you all the data you need on sales, redemptions and remaining balances. Our article Accounting for gift cards explains the basics. For tax questions about your specific case, please talk to your tax advisor.
Every partial redemption is saved with amount, date and location, and the remaining balance is carried forward automatically. All transactions appear in the reports.
Yes. The overview shows all outstanding balances and partial redemptions. Automatic reports also list expired gift cards and discount codes.
If a gift card is sold at one location and redeemed at another, gurado settles the amount directly between branches or cost centers. This also works for members of a marketing association.
All transaction data can be exported in a flexible format. You build reports the way you need them.
Yes. You can connect accounting software via the documented API. Our consultants will help you set it up.